OVERVIEW
What Is Business Name Registration?
Business name registration is the process of formally registering a trading name for a sole proprietorship or partnership with the Business Registration Service in Kenya. Unlike a private limited company, a business name does not create a separate legal entity. The owner and the business are legally the same person.
Once registered, you receive a Certificate of Registration that confirms your business name is officially recorded. This certificate is required to open a business bank account, obtain certain licences, and operate formally in Kenya.
WHO IT IS FOR
Who Needs Business Name Registration?
Business name registration is the most common starting point for small businesses and individuals in Kenya.
Sole Proprietors
Partnerships
Consultants and Freelancers
Small Traders and Retailers
SCOPE OF WORK
What FIRM Handles for You
When you register a business name through FIRM, we manage the complete process. You provide the details, we take care of everything else.
- Business name search and availability check
- Name reservation with the Business Registration Service
- Preparation and submission of the registration application
- Filing with the Registrar of Companies (eCitizen/BRS portal)
- Obtaining your Certificate of Registration
- KRA PIN registration guidance for the business
- Post-registration compliance guidance
- Advice on when to upgrade from a business name to a company
THE PROCESS
How to Register a Business Name in Kenya
FIRM simplifies business name registration into five clear steps. You provide the details, we handle the rest.
01
Tell Us Your Details
Contact FIRM with your preferred business name, business activity, and owner information.
02
Name Search
We check availability and reserve your business name through the Business Registration Service portal.
03
Application Preparation
FIRM prepares and submits the registration application with all required documentation.
04
Certificate of Registration
Once approved, you receive your official Certificate of Registration for the business name.
05
Next Steps Support
FIRM guides you on KRA PIN registration, tax obligations, and any permits your business requires.
WHAT YOU NEED
Requirements for Business Name Registration
To register a business name in Kenya, you will typically need the following. FIRM will guide you through collecting and preparing every document.
- National ID or passport of the business owner or owners
- KRA PIN certificate of the owner or owners
- At least one proposed business name (three alternatives recommended)
- Details of the business activity and type
- Physical address for the business
- Passport-size photograph of the owner or owners
TIMELINE
Timeline and Processing
Business name reservation usually takes 1 to 3 business days. Registration, including document preparation and filing, typically takes 3 to 5 business days after all required information has been received.
FIRM ensures your application is complete, accurate, and submitted without delay from our side.
FREQUENTLY ASKED
Frequently Asked Questions
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