OVERVIEW
What Is a Virtual Office?
A virtual office provides your business with a professional, physical business address and related communication services without requiring you to lease or occupy a physical office space. You get the credibility of a real business location in a professional area without the overhead costs of a traditional office.
In Kenya, every registered company must have a registered office address, a physical address where official correspondence from the Registrar of Companies and other authorities can be sent. A virtual office from FIRM in Westlands, Nairobi satisfies this legal requirement at a fraction of the cost of a physical lease.
WHO IT IS FOR
Who Needs a Virtual Office?
A virtual office provides a cost-effective solution for businesses that need a professional Nairobi presence without the overhead of physical office space.
Remote Businesses
Foreign Companies
Startups
Consultants and Freelancers
SCOPE OF WORK
What Is Included in FIRM's Virtual Office
FIRM’s virtual office service provides a professional Westlands, Nairobi address and related services to support your business presence in Kenya.
- Professional business address in Westlands, Nairobi
- Use of address as registered office for company registration
- Mail and correspondence receipt and handling
- Mail notification and forwarding services
- Package and courier receipt
- Professional address for business cards, websites, and documents
- Meeting room access on request (subject to availability)
- Ongoing address maintenance for compliance purposes
THE PROCESS
How to Get Started with FIRM's Virtual Office
Setting up a virtual office with FIRM is straightforward. You can be set up with a professional Nairobi business address in a matter of days.
01
Contact FIRM
Reach out to FIRM and tell us about your business and what you need from a virtual office service.
02
Select Your Plan
FIRM presents the available virtual office options and pricing so you can choose the plan that fits your business needs.
03
Agreement and Setup
We finalise the service agreement and set up your Westlands, Nairobi business address and mail handling arrangements.
04
Go Live
Your business address is active. You can use it immediately for company registration, banking, correspondence, and all business purposes.
05
Ongoing Support
FIRM manages your mail, handles correspondence, and keeps your virtual office running smoothly on an ongoing basis.
WHAT YOU NEED
Requirements for Virtual Office Setup
To set up a virtual office with FIRM, you will need to provide the following information. The process is straightforward and can typically be completed quickly.
- Full legal name of the business or company
- Company registration number or Certificate of Incorporation (if already registered)
- National ID or passport of the business owner or director
- KRA PIN of the business or owner
- Details of the type of correspondence you expect to receive
- Preferred mail forwarding address or arrangements
TIMELINE
Setup Timeline
FIRM’s virtual office service can typically be set up within 1 to 3 business days once all required information and documentation has been received and the service agreement has been signed.
If you are registering a company at the same time, FIRM can coordinate both the company registration and virtual office setup as part of a single engagement, ensuring your registered office address is ready when your company is incorporated.
FREQUENTLY ASKED
Frequently Asked Questions
EXPLORE MORE