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Tax Registration in Kenya

KRA PIN, VAT, and PAYE registration for your business in Kenya. FIRM handles all tax registrations with the Kenya Revenue Authority so your company is compliant from day one.

OVERVIEW

What Is Tax Registration?

Tax registration is the process of registering your business with the Kenya Revenue Authority (KRA) for the relevant tax obligations. Every business operating in Kenya must have a KRA PIN. Depending on your business activities and revenue, you may also be required to register for VAT and PAYE.

Without a company KRA PIN, your business cannot open a bank account, file tax returns, import or export goods, or enter government contracts. FIRM handles the complete tax registration process and ensures your business is set up correctly on the KRA iTax portal from the start.

WHO IT IS FOR

Who Needs Tax Registration in Kenya?

Tax registration is a legal requirement for every business entity registered in Kenya, regardless of size or revenue.

Registered Companies

Every private limited company incorporated in Kenya must obtain a company KRA PIN immediately after registration. Required for banking, contracts, and all tax filings.

Sole Proprietors

Individuals operating under a registered business name must register the business for KRA obligations and understand their personal tax responsibilities.

Foreign Companies

Foreign companies registered in Kenya or operating through a local branch must comply with KRA registration requirements and applicable tax obligations.

Startups

Newly incorporated companies must register for KRA PIN immediately after incorporation. VAT and PAYE registration follow once the relevant thresholds or obligations are triggered.

SCOPE OF WORK

What FIRM Handles for You

FIRM manages the full tax registration process on behalf of your business, coordinating with KRA to ensure everything is set up correctly.

THE PROCESS

How FIRM Handles Your Tax Registration

FIRM manages the full tax registration process so your business meets all KRA requirements without unnecessary delays.

01

Assess Your Obligations

FIRM reviews your business structure and activities to identify all applicable tax registrations including KRA PIN, VAT, and PAYE.

02

Document Collection

We compile all required documents including your Certificate of Incorporation, Memorandum and Articles, and director identification.

03

KRA PIN Application

FIRM submits your company KRA PIN application through the iTax portal and follows up until registration is confirmed.

04

VAT and PAYE Registration

Where applicable, FIRM registers your company for VAT and PAYE and ensures your tax obligation schedule is correctly configured.

05

Confirmation and Guidance

You receive your tax registration certificates and FIRM provides guidance on your ongoing tax filing obligations and deadlines.

WHAT YOU NEED

Requirements for Tax Registration

To register your company for KRA taxes in Kenya, you will typically need the following. FIRM will guide you through gathering and preparing every document.

Certificate of Incorporation or Business Name Certificate
Memorandum and Articles of Association (for companies)
National ID or passport of all directors
Personal KRA PIN of each director and shareholder
Registered office address of the company
Details of business activities and expected revenue

TIMELINE

Timeline and Processing

KRA PIN registration for a company typically takes 2 to 5 business days after all required information has been submitted. VAT and PAYE registration may take an additional 3 to 7 business days.

FIRM ensures your application is accurate, complete, and submitted without delay. We follow up with KRA on your behalf until all registrations are confirmed.

FREQUENTLY ASKED

Frequently Asked Questions

What is a KRA PIN and why does my company need one?

A KRA PIN is a unique identifier for your company for all tax purposes. Every registered company in Kenya must have a company KRA PIN. It is required to open a business bank account, file tax returns, import or export goods, and enter government contracts.

Is the company KRA PIN different from a personal KRA PIN?

Yes. A company KRA PIN is issued to the company as a legal entity and is separate from the personal KRA PINs of its directors and shareholders. Both are required during the registration process.

When does a company need to register for VAT?

VAT registration is mandatory when a company’s annual taxable turnover reaches or is expected to reach the threshold set by KRA. Voluntary VAT registration is also available below this threshold. Contact FIRM or a qualified tax advisor for current threshold information.

What is PAYE and when does it apply?

PAYE (Pay As You Earn) is a tax deducted from employee salaries and remitted to KRA by the employer. A company must register for PAYE as soon as it hires employees. FIRM handles PAYE registration as part of the tax registration service.

Can FIRM provide tax advice?

FIRM handles business registration and corporate administration, including tax registration with KRA. For ongoing tax filing, accounting, and specific tax advice, we recommend working with a qualified tax professional or certified public accountant.

What happens if my company does not register for tax?

Operating a business in Kenya without the required KRA registrations can result in penalties, interest charges, and legal consequences. FIRM recommends completing all tax registrations immediately after company incorporation.

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